{"id":537,"date":"2019-02-05T12:14:05","date_gmt":"2019-02-05T12:14:05","guid":{"rendered":"https:\/\/www.remorepair.com\/blog\/?p=537"},"modified":"2022-07-06T07:17:08","modified_gmt":"2022-07-06T07:17:08","slug":"how-to-set-up-automatic-outlook-out-of-office-reply","status":"publish","type":"post","link":"https:\/\/www.remorepair.com\/blog\/how-to-set-up-automatic-outlook-out-of-office-reply\/","title":{"rendered":"How to Set Up Automatic Outlook Out of Office Reply?"},"content":{"rendered":"<p><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-538 aligncenter\" src=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/featured-image-how-to-set-up-automatic-outlook-out-of-office-replies.png\" alt=\"featured-image-how-to-set-up-automatic-outlook-out-of-office-replies\" width=\"616\" height=\"398\" srcset=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/featured-image-how-to-set-up-automatic-outlook-out-of-office-replies.png 616w, https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/featured-image-how-to-set-up-automatic-outlook-out-of-office-replies-300x194.png 300w\" sizes=\"(max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><\/p>\n<p>An out-of-office reply is an inbuilt option provided in Outlook to convey appropriate reply to the received emails when you are away from the Outlook application\/computer for long days.<\/p>\n<p>It is not complicated to configure automatic Outlook out of Office reply as you can do it in a number of ways. So, in this instructive editorial, it is explained in detail that how to set up Outlook out of Office reply in an easy way.<\/p>\n<h2>Steps to Setup Up Out of Office Reply:<\/h2>\n<p><strong>Step 1:<\/strong> Click\u00a0<strong>File<\/strong> menu and select\u00a0<strong>Automatic Replies<\/strong>.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-539 aligncenter\" src=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/file-menu-automatic-replies.png\" alt=\"file-menu-automatic-replies\" width=\"550\" height=\"365\" srcset=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/file-menu-automatic-replies.png 550w, https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/file-menu-automatic-replies-300x199.png 300w\" sizes=\"(max-width: 550px) 85vw, 550px\" \/><\/p>\n<p><strong>Note:<\/strong> In older versions of Outlook, select\u00a0<strong>Tools<\/strong>\u00a0then choose <strong>Out of Office Assistant <\/strong>option.<\/p>\n<p><strong>Step 2:<\/strong> In the\u00a0<strong>Automatic Replies<\/strong>\u00a0wizard, click\u00a0<strong>Send automatic replies <\/strong>button.<\/p>\n<p><strong>Optional:<\/strong> Set a range of date for sending automatic replies. This will automatically turn off automatic replies after the specified date and time. Else, you have to turn off automatic out of Office replies manually.<\/p>\n<p><strong>Step 3:<\/strong>\u00a0In <strong>Inside My Organization<\/strong>\u00a0panel, type your reply for the sender email that you want to send when you are out of the office. For, example<\/p>\n<p>I will be out of office from 5<sup>th<\/sup> to 11<sup>th<\/sup>. Please contact my assistant, ABC at <a href=\"mailto:XYZ@yahoo.com\">XYZ@yahoo.com<\/a> for further assistance.<\/p>\n<p><strong>Step 4:<\/strong> Select\u00a0<strong>OK<\/strong>\u00a0and save the settings.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-540 aligncenter\" src=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/automatic-replies.png\" alt=\"automatic-replies\" width=\"526\" height=\"522\" srcset=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/automatic-replies.png 526w, https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/automatic-replies-150x150.png 150w, https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/automatic-replies-300x298.png 300w, https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/automatic-replies-100x100.png 100w\" sizes=\"(max-width: 526px) 85vw, 526px\" \/><\/p>\n<p><em>In case, you cannot find <strong>Automatic Replies <\/strong>option in the Outlook <strong>File<\/strong> menu, then follow the below guidelines to set up <strong>out of Office reply<\/strong>.<\/em><\/p>\n<h3>#1: Create an Out of Office Email<\/h3>\n<p>In Outlook, create a new email, enter the <strong>subject<\/strong> as <strong><em>Out of Office<\/em><\/strong> and content (body for your out-of-office email as explained in previous procedure).<\/p>\n<p>Select\u00a0<strong>File<\/strong>, click\u00a0<strong>Save As<\/strong>, name the file as <strong><em>Out of Office<\/em><\/strong> and select <strong>Outlook Template (*.oft) <\/strong>from the <strong>Save as type<\/strong>\u00a0drop-down menu. Click <strong>Save <\/strong>button.<\/p>\n<h3>#2: Create an Out of Office Rule<\/h3>\n<ul>\n<li>Go to\u00a0<strong>File<\/strong>\u00a0and select\u00a0<strong>Manage Rules &amp; Alerts<\/strong>.<\/li>\n<\/ul>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-541 aligncenter\" src=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/file-manage-rules-and-alerts.png\" alt=\"file-manage-rules-and-alerts\" width=\"570\" height=\"393\" srcset=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/file-manage-rules-and-alerts.png 570w, https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/file-manage-rules-and-alerts-300x207.png 300w\" sizes=\"(max-width: 570px) 85vw, 570px\" \/><\/p>\n<ul>\n<li>Switch to\u00a0<strong>E-mail Rules<\/strong>\u00a0tab and choose\u00a0<strong>New Rule<\/strong>.<\/li>\n<\/ul>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-542 aligncenter\" src=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/click-new-rule.png\" alt=\"click-new-rule\" width=\"550\" height=\"231\" srcset=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/click-new-rule.png 550w, https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/click-new-rule-300x126.png 300w\" sizes=\"(max-width: 550px) 85vw, 550px\" \/><\/p>\n<ul>\n<li>In\u00a0\u201c<strong>Start from a blank rule<\/strong>\u201d section, select\u00a0<strong>Apply rule on messages I receive<\/strong>\u00a0and hit\u00a0<strong>Next<\/strong>.<\/li>\n<li>Keep\u00a0<strong>Step 1<\/strong>\u00a0and\u00a0<strong>Step 2<\/strong>\u00a0boxes unchanged and go\u00a0<strong>Next<\/strong>.<\/li>\n<li>Select the sender type in <strong>Step 1: Select condition(s)<\/strong> and click <strong>Next<\/strong>.<\/li>\n<\/ul>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-544 aligncenter\" src=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/start-from-blank-and-select-conditions.png\" alt=\"start-from-blank-and-select-conditions\" width=\"761\" height=\"523\" srcset=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/start-from-blank-and-select-conditions.png 761w, https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/start-from-blank-and-select-conditions-300x206.png 300w\" sizes=\"(max-width: 709px) 85vw, (max-width: 909px) 67vw, (max-width: 984px) 61vw, (max-width: 1362px) 45vw, 600px\" \/><\/p>\n<ul>\n<li>When the Outlook prompts to apply this rule to all emails you receive, hit <strong>Yes<\/strong>.<\/li>\n<\/ul>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-545 aligncenter\" src=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/hit-yes.png\" alt=\"hit-yes\" width=\"436\" height=\"119\" srcset=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/hit-yes.png 436w, https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/hit-yes-300x82.png 300w\" sizes=\"(max-width: 436px) 85vw, 436px\" \/><\/p>\n<ul>\n<li>Select\u00a0the \u201c<strong>reply using a specific template<\/strong>\u201d option in<strong> Step 1: Select action(s)<\/strong>.<\/li>\n<li>In <strong>Step 2: Edit the rule description<\/strong>, click on\u00a0<strong>a specific template<\/strong>.<\/li>\n<\/ul>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-546 aligncenter\" src=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/reply-using-specific-template.png\" alt=\"reply-using-specific-template\" width=\"429\" height=\"530\" srcset=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/reply-using-specific-template.png 429w, https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/reply-using-specific-template-243x300.png 243w\" sizes=\"(max-width: 429px) 85vw, 429px\" \/><\/p>\n<ul>\n<li>In &#8220;<strong>Select a Reply Template<\/strong>&#8221; window, click\u00a0<strong>User Templates in File System <\/strong>(under <em>Look In<\/em>).<\/li>\n<\/ul>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-547 aligncenter\" src=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/select-reply-template.png\" alt=\"select-reply-template\" width=\"507\" height=\"376\" srcset=\"https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/select-reply-template.png 507w, https:\/\/www.remorepair.com\/blog\/wp-content\/uploads\/2019\/02\/select-reply-template-300x222.png 300w\" sizes=\"(max-width: 507px) 85vw, 507px\" \/><\/p>\n<ul>\n<li><strong>Open<\/strong>\u00a0the template (<strong>.oft<\/strong> file) which you have created in <strong>#1<\/strong> and\u00a0proceed <strong>Next<\/strong>.<\/li>\n<li>Add exceptions (if you wish), name the rule as <strong><em>Out of Office<\/em><\/strong>.<\/li>\n<\/ul>\n<h3>#3: Turn On the Rule<\/h3>\n<ul>\n<li><strong>Turn on this rule<\/strong>\u00a0option is checked by default. If you want to run automatic out of Office reply now, leave this checkbox checked and click <strong>Finish <\/strong>button.<\/li>\n<li>Else, uncheck the box and later turn it on using below steps.<\/li>\n<li>Open\u00a0<strong>File<\/strong>\u00a0menu and select\u00a0<strong>Manage Rules &amp; Alerts<\/strong>.<\/li>\n<li>Under\u00a0<strong>E-mail Rules<\/strong>\u00a0pane, find out of Office rule you created, enable it (check its checkbox) and hit\u00a0<strong>OK<\/strong>.<\/li>\n<\/ul>\n<p><strong>Note: <\/strong>You must leave your Outlook application running so that it can send automatic out of Office replies for your received emails when you are not available.<\/p>\n<p><strong>Added Info:<\/strong> Does your <a href=\"https:\/\/www.remorepair.com\/windows\/outlook-not-responding-when-sending-email.html\">Outlook not responding when sending email<\/a>s or while opening? Your Outlook data file is damaged or broken; the ScanPST.exe cannot repair .pst file? Want to <a href=\"https:\/\/www.remorepair.com\/windows\/find-lost-emails-in-outlook.html\">find lost emails in Outlook<\/a>? Here is the one-stop solution for all your MS Outlook problems. Get <strong>Remo Repair Outlook<\/strong> and fix any of your Outlook related issues like fixing damaged, corrupt, or inaccessible PST, restoring lost or deleted emails, tasks, rules, and more in just a few simple steps.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>An out-of-office reply is an inbuilt option provided in Outlook to convey appropriate reply to the received emails when you are away from the Outlook application\/computer for long days. It is not complicated to configure automatic Outlook out of Office reply as you can do it in a number of ways. So, in this instructive &hellip; <a href=\"https:\/\/www.remorepair.com\/blog\/how-to-set-up-automatic-outlook-out-of-office-reply\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;How to Set Up Automatic Outlook Out of Office Reply?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Set Up Automatic Outlook Out of Office Reply? - Remo Repair Blog<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Set Up Automatic Outlook Out of Office Reply? - Remo Repair Blog\" \/>\n<meta property=\"og:description\" content=\"An out-of-office reply is an inbuilt option provided in Outlook to convey appropriate reply to the received emails when you are away from the Outlook application\/computer for long days. 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It is not complicated to configure automatic Outlook out of Office reply as you can do it in a number of ways. 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