PST file is Microsoft Outlook data file that stores all your emails messages, appointments, contacts, notes and other items. By default, a PST file is created and saved in the location- Documents\Outlook Files, when you setup an email account in Outlook. You can also create additional one or more Outlook .pst files on your computer for storing or archiving your Outlook items.
What is the need to create a PST file in Outlook 2016?
When mailbox size continue to grow and grow, the need to create a PST file in Outlook 2016 becomes necessary. When archiving email or complete mailbox for legal / forensic reasons, creating PST files can be extremely valuable. This is why that Microsoft support users to make additional Outlook data file (.pst) in its latest Outlook 2016 email client. The process of creating PST file in Outlook 2016 is very much similar to previous Outlook versions. Here you will learn two simple methods to create a PST file.
Method 1: Manually create a PST file in Outlook 2016
1. Open MS Outlook 2016, click Home tab and select New items.
2 .In the drop down list, click More items option and choose Outlook Data File.
3. Enter File name to your PST Outlook data file and hit OK button
Note: It automatically navigates to the default location folder where your Outlook data files are saved. If you want to save the newly created PST file in another folder, then just manually navigate to your desired location.
Once PST file is created, simply drag-drop emails to PST file and Outlook automatically adds it to your new archive wherever you created it.
Method 2: Export your mailbox into a PST file in Outlook 2016
1. Go to File menu, select Open & Export and click Import/Export.
2. Choose Export to a file and click on Next.
3. Select mailbox and hit Next.
4. Browse the location where you want to save the new PST file, Enter Name, then click Finish.
5. Last enter a password and Verify password for the new Outlook data file, then click OK.
Now that Outlook data file is in a PST format, so it’s portable. For instance, you can save the .pst file to a USB flash drive, OneDrive or any other storage devices. If the Outlook data file is in OST file format, then learn how to export OST to PST in Outlook 2010, 2013 and 2016 version with ease.